MINUTES
Virginia Association of Real Estate Inspectors (VAREI) Quarterly Board of Directors Meeting

Date: July 11, 2018
Location: 8740 Courthouse Road, Spotsylvania, VA

I. Call to order

Meeting called to order by Barry Robinson at 11:10 am

II. Roll call Present:
1) Barry Robinson 2) Dennis Pelczynski 3) David Rushton
4) Charles Chisolm 5) Zoltan Szombathy 6) John Khan
7) Alex Aderton

Absent:

Tim Welch, Jim Vaughn, Scott Harvey, Joseph Wingenbach, Bill Wilmoth, Scooter Burgess

III. Approval of minutes for last meeting

Secretary’s Report
Update/Commentary presented by Dennis Pelczynski Approved as read in print-out

Treasurer’s Report (added later)
Update presented byJim Vaughn

IV. Committee Reports

Education Committee- Dave Rushton
◼ DR discusses progress for obtaining speakers for VAREI annual meeting
◼ DR could do his electrical presentation
◼ BR puts out option for crawlspace, mold, indoor air talk (not suitable for HI CEs) ◼ CC brings up CSST presentation possibility

Finance Committee – Jim Vaughn ◼ Not present – No discussion

Grievance Committee – Barry Robinson
◼ BR presents his and AA’s research for grievance procedures
◼ BR provided printout of grievance policies used by other associations

o Written complaint required (pen & paper)
o No anonymous complaints accepted
o Filing fee possible to discourage frivolous complaints o Will not investigate pricing disputes
o BR asked for written feedback from BOD members

Legislative Committee – Robert Bohannon
◼ BR provided print-out of email from RB concerning DPOR ◼ DR provided review DPOR meeting on SB627

o Approx. 70-80 HI attended DPOR committee meeting
o Trisha Henshaw of DPOR is putting together the results of meeting – not in favor
o Next DPOR meeting in August 2018
o AA, BR commented on professionalism of DPOR
o BR discusses response to VAREI’s email concerning the upcoming committee meeting

◼ BR discusses Checkbook negative article on home inspectors
o Discussion on how this article may impact the continued push of SB627 by Sen. Surovell

Membership Committee – Tim Welch ◼ Not present - No discussion

Nominations Committee – Charles Chisholm
◼ CC to send letter out to local HI associations for interest to join VAREI BOD
◼ Board discussion concerning need to select a president elect (no VP in bylaws)
◼ DR would like to end his role as Past President move on
◼ BR reads/reviews VAREI bylaws
◼ JK steps forward to fill president elect position if BR is to remain in president for additional year ◼ BR discusses tapping into DPOR committee attendees for membership and BOD positions
◼ Assign board members at-large/alternate members

Public Relations Committee – Dennis Pelczynski
◼ DP/AA discuss SB627 email blast prior to DPOR meeting

o DPOR email list approx. 800+ 700 usable with a number of out of state HIs
o MailChimp is an effective system and free for the volume VAREI needs
o Membership drive emails to non-members
o 3 groups-VAREI members, HIs with NRS certification, HIs without NRS certification

▪ VAREI members had 60-60% open rate ▪ NRS had 55% open rate
▪ Non NRS had less than 50% open rate

◼ AA to do analysis on open rate of first email blast ◼ General discussion

o JK discusses quarterly newsletter use to solicit members to participate on BOD

V. Open Issues

1. a)  Committee assignments for new members ZS- assigned to Grievance committee

   JK- assigned to Finance committee

2. b)  Development of marketing program for Realtor Associations and Real estate companies

3. c)  Development of mentor program

o Drop VAREI information at local HI classes
o Regional BOD to handle local class information drop off

VI. New Business

a) Schedule of future Board Meetings

VII. Votes

◼ BR discusses and proposes new BOD meeting numbers and locations to improve participation by others outside general area

o See proposed bod schedule attached. Increase number of meetings from 3 to 6/year at different locations and/or online (Go to Meeting)

o BR believes VAREI/BOD is not a viable organization by meeting only 3x/year

o Current process/methods do not help membership
◼ BR feels the annual business meeting, to be held at the annual meeting and is open to all members, has not been happening

o BR feels recent meetings have not included a full business meeting

o BR brings up having separate BOD meeting after annual meeting

o General response to Go To Online meeting approach is positive

o BR discusses prospect of having local HI association chapters provide a BOD member to represent their organization and region

▪ General discussion on above subject
▪ Regional board members to represent local area, list provided to disseminate information

a) Motion to accept proposed new meeting schedule 6 Approve

VIII. Adjournment

Meeting adjourned by BR 1:00 PM