MINUTES
Virginia Association of Real Estate Inspectors (VAREI) Quarterly Board of Directors Meeting

Date: August 21, 2018

Type of Meeting:
Internet (Go to Meeting) - Scheduled Board Meeting Teleconference

Meeting Facilitator: Barry Robinson

Invitees:
David Rushton, Tim Welch, Jim Vaughn, Dennis Pelczynski, Charles Chisolm, Scott Harvey, Zoltan Szombathy, Joseph Wingenbach, Bill Wilmoth, Scooter Burgess, Mark Londner, Alex Aderton

Call to order:
Meeting called to order at 8:05 pm

Roll call

Present: Barry Robinson, Jim Vaughn, Dennis Pelczynski, Charles Chisolm, Bill Wilmoth, Alex Aderton, David Rushton, Joseph Wingenbach, Zoltan Szombathy, Tim Welch

Absent: Scott Harvey

Approval of minutes from last meeting: Presented by Dennis Pelczynski Meeting minutes approved as written and presented

Treasurers Report: Presented by Jim Vaughn
o Checking: $25,493
o Paypal account: $1,062.80
o Expenses: Go to meeting - $348.00; Lobbyist – Current on payment
o Report approved by board as presented

Committee Reports

Education Committee - Dave Rushton

• Speakers lined up for annual meeting

  Trisha Henshaw - Current State Regs and VA DPOR Overview
  Terry Jenkins – Encapsulated and Conditioned Crawl Spaces
  Chris White – Comprehensive Overview of CSST Installation
  Dave Rushton – Electrical System Inspections

• New committee chair

o DR stated he will be stepping down as the Education Committee chair leader

Finance Committee - Jim Vaughn
• Financial status of VAREI
o JV states VAREI in financially good state

• Member registrations
o Registrations are beginning to come in

• Lobbyist fees

o Brief discussion concerning lobbyist fees
o DR state lobbyist is going above and beyond expectations

• New Treasurer
o JV stated need to look for new treasurer for upcoming year

Grievance Committee – Barry Robinson • GC Procedures

o BR discusses proposed GC procedures
o No objections from board concerning what has been presented

Legislative Committee – Robert Bohannon / Presented by Barry Robinson • SB627

o Copy of DPOR report sent to BOD members via email by BR
o DPOR conclusion is to not recommend any changes / keep unchanged
o SB627 to go back to legislative committee following DPOR review

• Brief/General discussion on DPOR conclusions by BOD members
o BOD believes HI participation had a very beneficial impact on stopping current bill
o Benefit of having lobbyist

Membership Committee – Tim Welch

• Update
o Nothing to report

• Brief discussion on website and emails to members

o Main goal to get members to meeting
o JV states website can send email to members
o JV has been waiting for speaker final to send email to members
o Payment for annual meeting via Pay pal and checks
o TW will communicate with JV to get email out

Nominations Committee – Charles Chisholm

• Update
o Brief discussion
o Nominations not up
o Keep status quo on status of nominee John Kahn
o JK is not licensed and DR does not believe he is qualified to serve at this time. JK is not qualified to hold any position on BOD or office at this time
o JK cannot serve two positions that he has volunteered for
o CC to continue talks with BR

Public Relations Committee – Dennis Pelczynski, Alex Aderton

• Update
o Brief discussion 

• Open issues

a) Assignment of regional board members based on 4 (6) regions • Regions and Regional representation

• BR discusses list of speakers that attended recent DPOR meeting on SB627
o BR would like to email the speakers to request their participation on the VAREI board as regional representatives
o AA reviews regional list of licensed inspectors he produced showing VAREI members and nonmembers by region and state
o 6 different regional areas based on - digit zip code
o Approximately 100 out of state inspectors
o Licensed inspector list obtained from DPOR / VAREI member list from JV
o BR thanks AA for his efforts to quantify licensed inspectors by region

• Regional representation
o BR feels VAREI and BOD meetings are not accessible to all licensed inspectors throughout the state
o BR feels GoToMeeting is a way to bring the outlying inspectors into the board
o BR would like to get the speakers involved and CC asks about putting a letter together for this
o BR to send out email to invite them to be on the ballet at the annual meeting regional board members

• BOD Meetings
o Possible rotating meeting to make physical meetings closer to remote members
o 4 Regions: NOVA, Richmond, Tidewater, Eastern
o BR believes this will increase regional representations and membership

• Annual meeting broadcast online
o DR discusses broadcasting annual meeting for remote members
o BOD agrees and would like to consider idea
o JV mentions talking to NOVA ASHI about webcasting meeting for members in good standing

Vote: Add 4 /6 regions and representatives – Unanimous approval

o AA has taken DPOR information and broken it down to regional numbers AA has parts in place to promote annual meeting
o Promote membership to nonmembers via email
o Hopes to have all set by Wed 8/22 on annual meeting location and capacity
o Website will have button to declare attendance at annual meeting to help with planning
o AA states the button is ready to go
o AA discusses payment methods

b) Development of marketing program for Realtor Associations and Real estate companies • VAREI marketing to Realtor Assoc. & Brokers

▪ BR feels this falls on public relations committee

▪ JV CC discuss past brochure response by realtors

• Grievance
o BR asks about grievance procedure
o JV states DPOR already has the system and should be the source
o BR states he has not received emails from BOD members so he will continue and finalize his plans

New business
Annual meeting

o Discussion about what happens if attendance is greater than space can handle
o JV brings up need to change fiscal year to improve head count for meeting & caterer
o Renew in July and give attendance
o CC need to ramp up schedule and get information out ahead of time
o BR talks about prorating
o CC treasurer would need to keep up and that is too much to ask
o Rewards and penalties don’t work for small amounts

VOTE: Change fiscal year to July - Approved by BOD No dues increase just changing

Registered Agent

• JV brings up registered agent currently on hand is unknown to BOD
o JV would like to change registered agent
o DR mentions Sue Pender CPA for NOVA ASHI
o BR asks if Sue Pender would work for VAREI as well

• VAREI audit has not been done for years and will need to be performed

• State Corp renewal coming up at end of month

  Mentoring

• CC discusses Bronson Anderson and Hollis Brown’s ASHI CoR Mentor guidelines

Adjournment: 9:05 pm

Emails