Minutes 2018 April
MINUTES
Virginia Association of Real Estate Inspectors (VAREI) Board of Directors Meeting
Date: April 18, 2018
Location: 8740 Courthouse Road, Spotsylvania, VA
I. Call to order
Meeting called to order by Barry Robinson - 11:15 am
II. Roll call
Present:
1) Barry Robinson
2) Dennis Pelczynski
3) Tim Welch
4) Charles Chisolm
5) Scott Harvey
6) Joseph Wingenbach 7) Alex Aderton
8) Jim Vaughn
9) Dave Rushton
Absent:
1) Zoltan Szombathy 2) John Kahn
II. Approval of minutes for last meeting
Secretary’s Report
Update/Commentary presented by Dennis Pelczynski Approved by BOD
Treasurer’s Report First Quarter
Update/Commentary presented by Jim Vaughn
Opening Balance, January 1, 2018
SunTrust Bank Statement $28,353.48
PayPal Account $0.00
Total Opening Balances $28,353.48
Income
Membership Dues $750.00
Other $0.00
Total Income $750.00
Expenses
Annual Meeting Expenses $0.00
Board Meeting Expenses $0.00
Professional Services (Lobbyist) $4,100.00
Corporation Fees $0.00
Suntrust Bank Fees $0.00
PayPal Fees $23.25
Website Maintenance $0.00
Total Expenses $4,123.25
Ending Balance, March 31, 2018
SunTrust Bank Statement $24,980.23
PayPal Account $0.00
Total Ending Balances $24,980.23
Jim Vaughn, Treasurer
Date 3.31.18
III. Open Issues
a) Suggestions from new members
-Action plan template discussed by Barry R.
b) Committee assignments for new members
Education Public Relations Membership Finance
TBD
Scott H
Alex A
Joe W
TBD / John K-Possible Zoltan S
c) Committees and Discussions 1)Grievance committee Discussion by Barry R
-procedures
-BR suggests marketing to Realtors VAREI as the go to for grievances
-Provide an avenue for Agents to get a grievance off their chest and out of the gossip system
-BR example about of Pest Inspection complaints diminishing due to effort of training and grievance
-Educating agents to limit complaints filed with DPOR
Discussion by group:
-How does this GC function?
-How do the mechanics work?
-Who is responsible to review documents from other associations to determine proposed procedures
-JW gives his view of grievance procedure and benefits to provide agents a resource to file a complaint for their client
-How will it benefit the VAREI members?
-VAREI is unknown in Real Estate market
-What/Who is VAREI?
Action
2) Legislative Committee
Recent bills introduced to VA to remove HI limits of liability (via Barry R) General discussion on the issue:
-Trying to put burden on home inspectors -Who is covering Virginia Inspectors? VAREI -More members better lobbying power
Action: Increase membership
3) Membership Committee
Discussion by Tim W
-Prior to June 1 an email blast or get admin login to do it himself -Trying to hit current members with flyer via website
-Try to get the meeting information out early and to the members
General discussion by group:
Action: Tim W to continue working and email to send out to current members
4) Finance Committee
Discussion by Jim V
-JV requests assistance with committee by new members
Discussion by group:
-Possible assistance from John K (TBD)
Action:
5) Education Committee
Discussion by Dave R
-Continuing electrical presentation by DR at annual meeting -Still needs to arrange additional speakers for annual meeting
General discussion by group:
-Charles C discusses Gas contactor for speaker who can provide certified installer credentials for CSST installer
-BR questions how to make gas contractors presentation count toward CE credits -VA does not approve – DPOR approves those approved by ASHI, InterNACHI? Or information covered on NHIE
-CC discusses presentation on encapsulated crawlspaces as a possible CE for annual meeting – Terry Jenkins
-JW discusses self-protection in the field
Action: DR to continue working on speakers for annual meeting
6) Nomination Committee
Discussion by Charles C
-CC would like to attract members from areas outside NOVA, Tidewater, Richmond
Discussion by group: Action:
7) Public Relations Committee
Discussion by group:
-Alex A proposes a VAREI recruitment plan to attempt to double membership in the next year or so
Action: DP and AA to work on recruitment plan and send email to Virginia licensed His by June 1, 2018 followed up by several reminders to join and attend annual meeting
d) Mentor program for new inspectors
Discussion by BR
-Contact AHIT to come up with an agreement and procedure
-Need to decide; what to require of schools if associated with VAREI -Be members of VAREI (trainee and School)
-BR proposes to present at classes or have presentation to be given during classes
-Offer a VAREI member’s name and information to trainee
-Have access to VAREI members interested in helping trainees
-JV discusses NOVA ASHI
-What does DPOR require of trainees? AA discusses DPOR written requirement already in place
-Difficulty with location training
-Pass NHIE, Insurance GL, Class training completed, VAREI members, Follow guide-lines
-What will be expected of the schools-Affiliate membership
Action: Further planning and information gathering needed
e) Development of marketing program for Realtor Associations and Real Estate companies
Open issues develop for marketing fall onto PR Committee to begin and develop
IV. New Business
a) Action plan program for committee
- Action plan to remain in board member’s book that gets passed onto new member
b) Annual meeting:
- October 4, 2018,
- DeFazio’s unless a change is needed to increase in attendance
c) Discuss plan for affiliate membership Tabled for next meeting for further discussion
d) Agent of Record
Discussion by Jim V
-Current AR is not known by current BOD, Pay $25/year - Who knows CPA / Sue Pender possibility
Action:
- JV to reach out to Scott to check with his accountant
- JV to contact existing Agent of Record
Votes
V. Adjournment
Meeting adjourned by Barry Robinson - 1:10 pm